SURFACE TITLE AGENT

Position Overview

The Surface Title Agent is responsible for conducting comprehensive title research and analysis to support land acquisition, development, and energy projects. This position requires proficiency in reviewing land and mineral ownership records, preparing accurate title reports, and ensuring the integrity of all deliverables. Working in a hybrid environment, the agent collaborates closely with field and project teams to ensure all title obligations are completed efficiently and in compliance with client and company standards.

Key Responsibilities

• Conduct detailed research on vesting, surface using online databases, courthouse records, and public data sources, including production history when applicable.
• Coordinate with Field Agents to address title gaps, verify probate information, and obtain supplemental records from district and county offices.
• Examine and verify documentation submitted by Field Agents to ensure accuracy and completeness.
• Enter verified title data into project-specific software platforms or client systems to generate accurate reports and deliverables.
• Prepare flowcharts, plats, and deed plots that illustrate ownership, conveyance, and property boundaries.
• Review the work of other title agents when requested, performing quality assurance and corrections before final submission.
• Assemble and finalize client-ready title deliverables in accordance with established procedures and project specifications.
• Adhere to all title protocol standards and follow software or reporting instructions.
• Collaborate with other team members to ensure consistency, quality, and on-time completion of assignments.
• Perform all duties in alignment with company values, policies, and client requirements.
• Undertake additional responsibilities as assigned to support team and project goals.

Qualifications & Skills

• Strong working knowledge of Surface Title research across multiple jurisdictions.
• Demonstrated ability to efficiently locate, interpret, and analyze online records to establish accurate chains of title.
• Proficient/Adaptable to using various databases per Client or other project-specific title software, along with Microsoft Office applications.
• Exceptional attention to detail with the ability to organize, prioritize, and manage multiple tasks under tight deadlines.
• Excellent written and verbal communication skills for coordinating with field agents and clients.
• Capable of working independently while maintaining active collaboration within a team environment.
• Strong analytical, planning, and time-management abilities with a proactive approach to problem-solving.
• Dependable attendance and flexibility to adjust schedules or work overtime as project demands require.
• Commitment to compliance with all applicable laws, regulations, and company policies.

Work Environment & Physical Requirements

• This hybrid position requires working primarily in an office setting, with occasional field visits.
• Regular activities include sitting, typing, using hands for data entry and documentation, and communicating via phone or email.
• Occasionally it involves standing, walking, bending, or lifting items up to 25 pounds.
• Must possess visual acuity sufficient for reviewing detailed land records, maps, and digital documentation, including color and distance vision.

*Must provide a redacted sample of your work, as well as a minimum of 3 references of your supervisor, and/or the PM of the project to which you were on