DOCUMENT SPECIALIST- DOT (DEPARTMENT OF TRANSPORTATION)

Position Overview

Location: Texas

The Document Specialist (TxDOT) supports transportation infrastructure projects delivered for the Texas Department of Transportation (TxDOT) by managing right-of-way documentation, verifying data integrity, and ensuring strict compliance with TxDOT ROW Manual requirements, Uniform Act standards, and contract specifications.

This role is critical to maintaining organized, accurate, and audit-ready ROW records and works closely with Acquisition Agents, Project Managers, GIS teams, and TxDOT staff.

What You’ll Do

Report directly to the Documents Supervisor or designated TxDOT Project Lead
Manage and prioritize multiple document requests in alignment with TxDOT project schedules
Review and analyze title documents, title opinions, ROW plans, parcel files, and ownership reports for accuracy and TxDOT compliance
Enter, update, and maintain ownership, parcel, and easement data in TxDOT or client-specific databases
Review and interpret right-of-way documents to ensure proper tracking and recordkeeping
Prepare TxDOT-approved acquisition documents, options, easements, and supporting instruments using required templates and statutory language
Scan, upload, and organize documentation within document management systems with strict attention to data accuracy
Draft TxDOT landowner correspondence including offer letters, survey notifications, permissions, and environmental notices
Perform QA/QC reviews of documents prepared by other team members prior to submission
Assemble and process acquisition packages, funding requests, and final document transfers
Maintain complete, organized, and up-to-date parcel files suitable for TxDOT review and audit
Verify payment calculations and ensure alignment with approved TxDOT offers and compensation determinations
Generate and submit reports requested by Project Managers or TxDOT representatives
Coordinate with GIS teams to verify parcel status, mapping updates, and ROW exhibits using KMZ, CAD, and line-list tools
Submit documents for recording to county clerks or recorder’s offices per TxDOT requirements
Ensure secure handling and confidentiality of all original documents and project data
Support special projects and other departments as needed
Perform additional duties in support of TxDOT project objectives

What We’re Looking For

You’re someone who:

Understands TxDOT ROW documentation workflows
Produces organized, accurate, and audit-defensible records
Manages multiple priorities without sacrificing accuracy
Communicates clearly with acquisition agents, GIS teams, and TxDOT staff
Works independently while remaining highly collaborative
Adheres strictly to TxDOT standards, company policies, and regulatory requirements
Maintains professionalism, discretion, and reliability at all times

Qualifications & Skills

Strong understanding of TxDOT right-of-way documentation and title processes
Must have the ability to pull vesting title.
Experience supporting TxDOT or Texas transportation infrastructure projects
Exceptional attention to detail and organizational accuracy
Proficiency in Microsoft Word and Excel
Experience with TxDOT or ROW document management systems; adaptable to new platforms
Strong written and verbal communication skills
Ability to perform QA/QC reviews with consistency and precision
Dependable attendance and flexibility to meet project demands

Preferred

Active Texas OR Oklahoma Real Estate License
IRWA certifications- SR/WA, R/W-NAC, R/W-URAC
Notary (preferred, not required)

Work Environment & Physical Requirements

Hybrid role supporting TxDOT field operations, with occasional courthouse or agency visits
Regular duties include sitting, data entry, document handling, and phone/email communication
Occasional standing, walking, bending, or lifting items up to 25 pounds
Visual acuity sufficient to review TxDOT ROW plans, maps, plats, and detailed documentation

Additional Requirements

Must provide a minimum of three (3) professional references, preferably TxDOT supervisors and/or Project Managers